Approvals
How a report moves from submitted to reimbursed.
Approval is a chain, not a single yes. Your organisation decides how many levels a report passes through.
Statuses
| Status | What it means |
|---|---|
| Draft | Yours. Editable. Nobody else can see it. |
| Submitted | Locked and waiting on the first approver. |
| In review | At least one approval level has signed off; the rest of the chain is still to decide. |
| Draft (sent back) | An approver asked for changes. Their note shows under “Changes requested”. Edit the report and submit it again — the approval starts over. |
| Approved | All levels signed off. Funds release from here. |
| Rejected | Declined with a reason. Create a new report to resubmit. |
Approvers can approve some expenses and leave others out — only the approved ones are reimbursed. To query something instead, they send the report back for changes.
Why approvers cannot see everything
Access is enforced in the database, not the interface. An approver can read exactly the reports routed to them and nothing else — this is why a manager cannot search another team's expenses even if they know the report number.