Approvals
How a report moves from submitted to reimbursed.
Approval is a chain, not a single yes. Your organisation decides how many levels a report passes through.
Statuses
| Status | What it means |
|---|---|
| Draft | Yours. Editable. Nobody else can see it. |
| Submitted | Locked and waiting on the first approver. |
| In review | An approver has opened it, possibly commenting on individual expenses. |
| Sent back | Returned to you for changes. Editable again. |
| Approved | All levels signed off. Funds release from here. |
| Rejected | Declined with a reason. Create a new report to resubmit. |
Approvers can accept some expenses and query others. A partially approved report stays open until every line is resolved.
Why approvers cannot see everything
Access is enforced in the database, not the interface. An approver can read exactly the reports routed to them and nothing else — this is why a manager cannot search another team's expenses even if they know the report number.